Administration Policy

The college office is an integral part of our institution, and it plays a crucial role in managing the day-to-day activities of the college. The duties and functions of our college office are:

• Admissions: The college office is responsible for managing the admission process, which includes receiving applications, reviewing them, and processing admissions.
• Student Records: The college office maintains all the academic records of students, including transcripts, grades, and attendance records. It also issues official documents, such as certificates, diplomas, and transcripts.
• Registration: college office is responsible for student registration, which involves enrolling students in classes, issuing course schedules, and maintaining class rosters.
• Financial Aid: The college office administers financial aid programs, such as scholarships, grants, and loans. It also provides information to students on how to apply for financial aid and helps them with the process.
• Student Services: The college office provides a range of student services, including academic advising, career counselling, and student support services. It also coordinates student activities, such as training learners in filling examination forms, applying various certificates, train to fill forms online, train them in downloading various information from University and College website, train how to acquire information form the Master soft (College ERP service provider) site like marksheets and attendance records etc.,
• Faculty Services: The college office provides support services to faculty members, including processing and distributing paychecks, maintaining personnel files, and providing information on benefits and policies.
• Budget and Finance: The college office is responsible for managing the college's budget and finances, including preparing budgets, monitoring expenditures, and providing financial reports.
• Facilities Management: The college office is responsible for managing the college's facilities, including scheduling classrooms and other spaces, maintaining equipment, and coordinating maintenance and repairs.
• Providing data: The college office provide data to all departments and management for various purposes. They provide data on student demographics, academic performance, and other key indicators.
• The college office assist IQAC through providing data and other information, documents, filling etc.
• Accreditation: The college office helps ensure that the college meets accreditation standards by providing documentation and coordinating accreditation visits.

In short, the college office plays a critical role in the functioning of a college by managing admissions, student records, financial aid, student and faculty services, budget and finance, facilities management, institutional research, and accreditation.

The registrar

• The registrar is a key administrative position in a college, responsible for managing and overseeing all academic and administrative functions related to student records and enrolment. The role of a registrar in a college typically includes the following responsibilities:
• Academic Records Management: The registrar is responsible for maintaining accurate and up-to-date records of all students enrolled in the college, including transcripts, grades, attendance records, and other academic documents.
• Student Enrolment Management: The registrar oversees the student enrolment process, which includes managing the admissions process, class registration, course scheduling, and maintaining accurate class rosters.
• Curriculum Management: The registrar ensures that the college's curriculum meets academic and accreditation standards, approves courses and programs, and assists with curriculum planning and development.
• Academic Policies and Procedures: The registrar is responsible for ensuring that the college's academic policies and procedures are up-to-date and in compliance with relevant laws and regulations.
• Academic Support Services: The registrar provides academic support services to students, faculty, and staff, including academic advising, course evaluations, and assistance with academic appeals.
• Compliance and Reporting: The registrar is responsible for complying with federal and state regulations related to student records and enrolment, and for maintaining accurate and timely reporting of enrolment data to accrediting agencies and other stakeholders.
• Technology and Information Management: The registrar oversees the college's information management systems related to student records and enrolment, including the use of student information systems, online registration systems, and other related technologies.
• In summary, the registrar plays a crucial role in ensuring the integrity and accuracy of student records and enrolment data, and in supporting the academic mission of the college. The registrar is a key member of the college administration, and works closely with faculty, staff, students, and external stakeholders to promote academic excellence and ensure compliance with relevant laws and regulations.

Our Registrar - Mrs. Vimla Rebello (Head of the Non-Teaching Staff)

• To regulate the work & conduct of the staff in accordance with the act, statues, ordinances, rules & Regulations.
• To assess & evaluate the performance of Non-Teaching staff
• To be the custodian of all the records.
• To look after the work of College Affiliation and Staff Approval
• To maintain Staff Service Books.
• To maintain all accounts and get them audited.
• To maintain Cash-book, Voucher files, Fee Register and Dead Stock Register.
• To attend all the Government Scrutiny, inspections and audits.
• To prepare monthly staff salary.
• To exercise such other powers and perform such other duties as are prescribed or are required from time to time by the Principal of the college and the Management of the college.

College Office Superintendent

The role of a college office superintendent is to oversee the daily operations and functions of the college office. The superintendent is responsible for ensuring that the office runs smoothly and efficiently, and that all tasks are completed accurately and on time. The following are some of the key functions of a college office superintendent:

• Administrative Management: The superintendent is responsible for managing the administrative tasks of the college office, such as maintaining office supplies, managing budgets, and overseeing the work of office staff.
• Human Resource Management: The superintendent is responsible for managing the human resources functions of the office, such as hiring, training, and evaluating office staff.
• Communication Management: The superintendent is responsible for managing the communication functions of the office, such as responding to inquiries from students, faculty, staff, and external stakeholders.
• Records Management: The superintendent is responsible for managing the records functions of the office, such as maintaining accurate and up-to-date student and faculty records, and ensuring compliance with relevant laws and regulations.
• Technology Management: The superintendent is responsible for managing the technology functions of the office, such as overseeing the use of software systems and ensuring that they are up-to-date and functioning properly.
• Facilities Management: The superintendent is responsible for managing the facilities functions of the office, such as ensuring that the office space is clean and well-maintained, and that all necessary equipment is functioning properly.
• Student Services Management: The superintendent is responsible for managing the student services functions of the office, such as providing information and assistance to students regarding admissions, registration, and financial aid.
• Faculty Services Management: The superintendent is responsible for managing the faculty services functions of the office, such as providing information and assistance to faculty regarding academic policies and procedures.

In summary, the college office superintendent plays a critical role in overseeing the daily operations and functions of the college office, and ensuring that all tasks are completed accurately and on time. The superintendent is responsible for managing administrative, human resource, communication, records, technology, facilities, student services, and faculty services functions of the office.

Our Office Superintendent - Mr.Kenneth Furtado

In addition to the above he holds the following:

• In-charge of B.C. Scholarship/Freeship forms to be filled by the students.
• To visit Thane & Dahanu Social Welfare office in connection with BC Scholarship/Freeship.
• To visit Mumbai University, Fort and Kalina for official work
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time

The Head Clerk

The role of the Head Clerk is primarily focused on managing the administrative functions of the college office. The Head Clerk works closely with the college office superintendent and the registrar to ensure that the office operates smoothly and efficiently. The following are some of the key responsibilities and duties of a Head Clerk in a college setting:

• Record Management: The Head Clerk is responsible for managing the college's records, including student records, faculty records, and administrative records. This includes ensuring that records are accurate, up-to-date, and stored securely.
• Communication Management: The Head Clerk is responsible for managing communication between the college office and students, faculty, staff, and external stakeholders. This includes responding to inquiries, sending out notifications and reminders, and ensuring that communication is clear and accurate.
• Administrative Support: The Head Clerk provides administrative support to the registrar and other college officials. This includes assisting with tasks such as course scheduling, enrollment management, and degree auditing.
• Supervision: The Head Clerk may be responsible for supervising other office staff, such as clerks or administrative assistants. This includes assigning tasks, monitoring performance, and providing feedback.
• Budget Management: The Head Clerk may be responsible for managing the budget for the college office, ensuring that expenditures are within budget and that funds are allocated appropriately.
• Information Management: The Head Clerk is responsible for managing the college's information systems, including student information systems, online registration systems, and other related technologies. This includes ensuring that systems are up-to-date and functioning properly.
• Student Services Management: The Head Clerk may be responsible for managing student services functions of the office, such as providing information and assistance to students regarding admissions, registration, and financial aid.

In short, the Head Clerk plays a critical role in managing the administrative functions of the college office. This includes managing records, communication, administrative support, supervision, budget, information systems, and student services. The Head Clerk works closely with other college officials to ensure that the office operates smoothly and efficiently, and that students receive the support they need to succeed.

Our Head Clerk - Mrs. Anita Pereira

In addition to the above she looks after the followings particularly

• To maintain General Register of Students
• To prepare FY/SY Marksheets
• To fill online Admission and Examination form of students
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time

Junior Clerk

Our Junior Clerks provide clerical support and assistance to the administrative functions of the college office. The Junior Clerk works under the direction of the Head Clerk, Registrar, or other college officials, and helps to ensure that the office operates smoothly and efficiently. The following are some of the key responsibilities and duties of a Junior Clerk in a college setting:

• Administrative Support: The Junior Clerk provides administrative support to the college office, such as filing, data entry, answering phone calls, and responding to emails.
• Record Keeping: The Junior Clerk assists with maintaining student records, faculty records, and administrative records. This includes filing, organizing, and updating records as needed.
• Correspondence: The Junior Clerk assists with drafting, proofreading, and sending correspondence, such as letters, memos, and emails.
• Office Supplies: The Junior Clerk helps to manage office supplies, such as paper, pens, and printer cartridges. This includes ordering supplies as needed and keeping inventory.
• Meeting Support: The Junior Clerk may assist with preparing for meetings, such as scheduling appointments, preparing agendas, and taking meeting minutes.
• Customer Service: The Junior Clerk may assist with providing customer service to students, faculty, staff, and external stakeholders. This includes answering questions, providing information, and directing inquiries to the appropriate person.
• Technology: The Junior Clerk may assist with using and maintaining office technology, such as computers, printers, and software systems.

In summary, the Junior Clerk plays a vital role in supporting the administrative functions of the college office. They assist with administrative tasks, record keeping, correspondence, office supplies, meeting support, customer service, and technology. Their work helps to ensure that the office operates smoothly and efficiently, and that students and faculty receive the support they need to succeed.

Our Junior Clerks and the responsibility they are entrusted with:

Mrs. Sibal Pereira – Junior Clerk

• To prepare Transfer Certificates, Bonafide Certificates, NOC, LOR and transcripts.
• To prepare letters of lower examination results of students whose University Results are kept in reserve.
• To fill TY (Repeater) University forms.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mrs. Regina Rodrigues – Junior Clerk

• To prepare monthly staff musters of teaching, non-teaching and Self-Financing staff
• To prepare send-up register.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mr. Altino Vaz – Junior Clerk

• To attend students regarding bus concession, railway concession, University marksheets, convocation certificates or any other related work.
• To fill FY/SY ATKT students examination forms.
• To do Examination photo copying work.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mrs. Delphine Tuscano – Junior Clerk

• To maintain inward register and filing of circulars.
• To fill online Admission and Examination form of students
• To do income tax calculation of staff.
• To do PG Registration work.
• To do typing work.
• To prepare information required by University & Grants office.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mr. Godfrey Mascarenhas – Junior Clerk

• In-charge of Eligibility students/Foreign students – to collect their documents and send it for verification to their original board before submitting to the University.
• To visit Mumbai University, Fort and Kalina Office as well as JD Office, Panvel for Official work.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mrs. Celine Correira – Junior Clerk (Self-Finance Section)

• To prepare all type of cheques
• To assist Registrar with the accounts work
• To fill online Admission and Examination form of students (Self-Finance Section)
• To do typing work.
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.

Mrs. Rachael Vaz –Laboratory Attendant (Self-Finance Section)

• To attend to all the Laboratory duties
• To help in the examination/admission work
• To perform duties assigned by Principal and Registrar as per their needs or requirement from time to time.